Public Notices

SECTION 001113 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for Project as described in this Document. Submit bids according to the Instructions to Bidders.

1. Regulatory Requirements: Applicable Federal, State and Local laws shall govern submittal, opening and award of bids.

B. Project Identification: Pelham Carnegie Library

1. Project Location: 200 Hand Avenue West

Pelham, GA 31779

C. Owner: City of Pelham

108 Hand Avenue West Pelham, GA 31779

229-294-7900

1. Owner's Representative: James Eubanks, Mayor City of Pelham

108 Hand Avenue West Pelham, Georgia 31779

Phone: 229-328-7457

Email: jeubanks@cityofpelhamga.com

D. Architect: Leon F. Lynn, Principal Architect

Jinright, Ryan, & Lynn, Architects & Planners 241 South Madison Street

Thomasville, Georgia 31792

Phone: (229) 226-1821

Email: llynn@jrlarchitects.com

1. Architect’s Project No. 25020

E. Project Description: Project consists of:

1. General: The historic Pelham Carnegie Library was completed in 1908. The foundation and exterior walls of the two-story building are composed of solid brick masonry construction with limestone water table about the perimeter. The first and second floors and the roof structure are wood construction.

Project Special Conditions: All Work will conform with the Secretary of the Interior’s Standards for Archeology and Historic Preservation including the following:

a) Preservation Brief 18: Rehabilitating Interiors in Historic Buildings: identifying character-defining elements.

b) Preservation Brief 21: Repairing Historic Flat Plaster Walls and Ceilings.

c) Preservation Brief 39: Holding the Line: Controlling Unwanted Moisture In Historic Buildings.

2. Hazardous Materials: Present in building to be selectively demolished and removed. The findings of hazardous materials have been identified by the Limited Hazardous Materials survey prepared by TTL, Inc. dated 13 April 2026.

3. Demolition and Remediation: Removal of damaged building material components from long-term water and moisture intrusion and abatement of approximately 2000 sq. ft. of 9 inch square asbestos floor tile and mastic adhesive.

4. Exterior Work: Includes Historic restoration of existing wood windows and main entrance doors, repairs, repointing, cleaning and sealing face brick, and stone. Repairs to existing roof system including restoration of copper gutters, fascia, and soffits.

5. Interior Work: Restoration of existing plaster walls, original wood casings, trims, doors, and flooring. Repairs and painting of existing wood v-joint tongue and groove wood ceilings and wood stairways including landings, treads and handrails.

6. Building Systems: Complete replacement of existing HVAC system including packaged air conditioning unit serving the first floor and split system air conditioning unit serving the second floor. Restoration and improvements to the electrical lighting and power systems.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: Tuesday 06 October 2026 Bid Time: 2:00 P.M.

Location:  Pelham City Hall

108 Hand Avenue West Pelham, GA 31779

Bids will thereafter be publicly opened and read aloud.

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PRE-BID MEETING

Prebid Meeting: A Prebid meeting for all bidders will be held at:

Pelham Carnegie Library 200 Hand Avenue West Pelham, GA. 31779

On Thursday 10 September 2026, at 10:30 a.m., local time. Prospective prime bidders are requested to attend.

1.   Bidders’ Questions: Architect will provide responses at Prebid conference to bidders’

questions received up to three business days prior to conference.

1.5 DOCUMENTS

A. Printed Procurement and Contracting Documents: Obtain after Thursday 03 September 2026, by contacting Architect. Documents will be provided to prime bidders only; only complete sets of documents will be issued.

1. Deposit: $150.00 made payable to the Owner.

B. Online Procurement and Contracting Documents: Obtain access by contacting Architect. Online access will be provided to all registered bidders, and suppliers.

C. Viewing Procurement and Contracting Documents: Examine after Thursday 03 September 2026, at:

 1. Jinright, Ryan & Lynn, 241 S Madison St., Thomasville, GA. 31792

2. Pelham City Hall, 108 Hand Avenue West, Pelham, GA. 31779

1.6 BIDDER'S QUALIFICATIONS

 A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner shall be required of the successful Bidder.

1.9 NOTIFICATION

A. This advertisement for Bids document is issued by: Mayor and City Council

City of Pelham

108 Hand Avenue West Pelham, GA. 31779

CITY OF DONALSONVILLE SEMINOLE COUNTY, GEORGIA

FLOODING, STREET & DRAINAGE SYSTEM IMPROVEMENTS TO SERVE HIGHLAND NEIGHBORHOOD

ADVERTISEMENT FOR BIDS

PART 1 GENERAL

1.01. COMPETITIVE COST SEALED BIDS

Sealed Bids for the construction of the Flooding, Street, & Drainage System Improvements to serve Highland Neighborhood will be received, by City of Donalsonville, at 127 East 2nd Street, Donalsonville, GA 39845, until 11:00 AM, Thursday, October 15, 2026, local time, at which time the Bids received will be publicly opened and read. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

1.02. CONTRACTOR LICENSE

Any Contractor submitting a bid must be a pre-qualified Georgia Department of Transportation Contractor. All utility work must be performed by a licensed Utility Contractor in the State of Georgia. License numbers must be written on the face of the bid envelope. No bid will be opened unless the license number is clearly shown. See Instructions to Bidders for additional bidding requirements.

1.03. SCOPE OF WORK

The work to be done shall consist of furnishing all labor, materials and equipment necessary to construct the proposed Flooding, Street, & Drainage System Improvements to serve Highland Neighborhood as shown on the construction drawings. In general, construction consists of grading roadside ditches along existing paved roadways, storm drainage piping, driveway piping, construction of outfall ditches, lowering of existing water and gas main services, erosion & sediment control and all associated measures for the complete project. Time allotted for completion of work is 180 consecutive calendar days to substantial completion. Work shall be complete and ready for contract close-out with 194 consecutive calendar days. All work shall be completed in accordance with the plans and specifications. The work will be awarded in one (1) Contract.

1.04. PLANS AND BIDDING DOCUMENTS

Copies of the Bidding Documents may be obtained from Watkins & Associates, LLC, 1606 Whiddon Mill Road, Tifton, Georgia 31793, (229) 388-8823 (Office of the Engineer), upon payment of a non-refundable fee of $300.00 (cash or check) or $309.00 (credit/debit card) for each set. Prospective Bidders may examine the Bidding Documents at the City of Donalsonville, 127 East 2nd Street, Donalsonville, GA 39845, or at the Office of the Engineer at Watkins & Associates, LLC, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m. Upon receipt of the required payment, Watkins & Associates, LLC will transmit the digital Bidding Documents by electronic download link. The date the Bidding Documents are transmitted shall be considered the prospective Bidder's official date of receipt. Partial sets of the Bidding Documents will not be issued. Neither the Owner nor the Engineer will be responsible for the completeness or accuracy of any full or partial sets of the Bidding Documents, including any Addenda, obtained from sources other than those issued by the Office of the Engineer.

1.05. REQUESTS FOR INFORMATION

Plan holders list, addenda and bid results are available at www.watkinseng.com.

1.06. PREQUALIFICATION OF BIDDERS

Prequalification may be required of Bidders prior to the award of contract. At the Owner’s request, detailed written evidence such as financial data, bonding capacity, previous experience, present commitments, and other such data may be necessary to assist Owner in determining Contractor’s qualifications shall be provided per the Instructions to Bidders contained in the contract documents.

1.07. BONDS

All bid forms must be accompanied by a Bid Bond or a certified cashier’s check in an amount not less than ten percent (10%) of the amount bid. All bonds shall be by a surety company licensed in Georgia with “A” minimum rating performance and financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”. The successful bidder, if awarded the Contract, will be required to furnish a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract amount. All bonds must appear on the Treasury Department's most current Circular 570 Listing. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

1.08. PERMITS

All anticipated federal, state, or local permits required for the project have been applied for and are expected to be approved prior to issuance of the Notice to Proceed.

1.09. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

All qualifying Contractors and Subcontractors performing work with the City of Donalsonville must register and participate in the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, to verify the work eligibility information of new employees. In order for a Bid to be considered, it is mandatory that the Bidder’s Affidavit of Compliance with O.C.G.A. §13-10-91 be completed and submitted with the Bid.

1.10. FUNDING SOURCES

Any Contract or Contracts awarded under this Advertisement for Bids will be funded by a grant from the CDBG Disaster Recovery Funds. This is a Section 3 Covered Project under the HUD Act of 1968 and Section 3 Residents and Business Concerns are encouraged to apply. The County is committed to providing all persons with equal access to its services, programs, activities, education, and employment regardless of race, color, national origin, religion, sex, familial status, disability or age.

1.11. RESERVATION OF RIGHTS

Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced, or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner. Owner reserves the right to waive informalities and to re-advertise.

Owner: City of Donalsonville

By: Jeffrey S. Hatcher

Title: City Manager

Date: September 9, 2026

September 30, 2026